99% complete!

Early this morning, migration of the University home page to EchoCI was completed. The team took the opportunity to roll out  updated rotating banner functionality as well.

This means that we are 99% done with our migration, and have 3 sites left to complete. Since the migration began, over 6500 web pages in over 2400 folders were converted, checked and migrated into EchoCI by the Web Services team. Kudos to the Web Services team for their diligence and hard work over the past year to complete this migration!

In fall 2011, we will issue a survey to EchoCI users to gauge their satisfaction with the new system; based on anecdotal feedback we've receive, we anticipate a significant improvement in satisfaction with EchoCI.

As a reminder, if you need help with EchoCI, please contact the A&IT Help Desk at helpdesk@csuci.edu or call 805-437-8587.

88% of sites have been migrated

As of today, 88% of CI's web sites have been migrated to EchoCI. Of the remainder, 9% are scheduled to be completed in the next few weeks, and 3% remain to be scheduled. When complete, the Web Services team will have migrated a total of 136 web sites to EchoCI.

Anecdotal user feedback about EchoCI has been overwhelmingly positive. Once migration is completed, a survey of EchoCI users will be conducted to verify satisfaction with EchoCI, and to compare the results with the WCM Survey conducted between October and November 2009.

51% of sites migrated

Progress on the migration continues: as of today, 51% of our web sites have been migrated and are live in EchoCI. Later this week, this number will jump to 65%. 

Our analysis shows that remaining 50 sites (remaining 35% of all sites) fall into the following categories:

• 25 sites (50%) should be low-hanging fruit, resulting in easy and fast migration, and will be scheduled first should be scheduled first.
• 25 sites (50%) are difficult edge cases, because of technical reasons (such use of Collage components or use of custom web template designs) or the large amount of content in specific folders (such as those belonging to Student Affairs or IT) 

Completion of the migration is anticipated to occur towards the end of summer 2011; it is most likely that it will be completed before the start of fall 2011 classes. 

Site migration status & process; OmniUpdate conference

The migration is rolling along smoothly. The Web Services team has established a consistent workflow and schedule, and each migration phase is progressing more quickly as the team familiarizes itself with the EchoCI administrative interface.

Current estimates are that we have completed between 20-25% of the migration from Collage to EchoCI. Migrated pages and sites include:

• Top level pages (including Current Students, Future Students, Staff, Visitors, etc)
• 32 academic and administrative web sites

The 4th migration group will include 32 additional administrative web sites. The migration time turnaround for each group is typically 3 weeks total, according to the following example schedule:

Day 1: notification to the content owners of migration

Day 5: content locked from editing in Collage

Days 5-9: Web Services team migrates site content (using EchoCI migration tools) and performs manual  quality assurance testing and verification.

Day 8: EchoCI training workshop led by Web Services (required for content editors, optional for content owners) 

Days 10-13: 

• Review and sign off on migrated content by content owners
• enable edit access for content owners
• Launch sites
• Select and notify next group of owners 

To facilitate migration, we have requested that content owners actively notify us of approval to proceed. If no response is given, it is assumed that Web Services has approval to proceed with the migration. 

During the week of March 7, several members of the project team attended the annual OmniUpdate User Conference in Universal City, CA. In addition to participating in training, attendees were given a glimpse at the roadmap for the new features which are coming to EchoCI in 2011, including:

• Multi-file ZIP upload
• Dependency Manager (to keep track of links); and
• Publish to Facebook directly from EchoCI

Please contact Peter Mosinskis or Daniel Martinez for further information on these upcoming features, or comments/questions about the migration status or migration process.  

WCM migration progress report; launch date change

Since the end of July, the WCM migration team has been actively working to prepare for the launch of the new web content management system.

Here's what we've accomplished so far:

• Creation of a template guide to describe the template functionality we expect in the new system. 
• Modification of our page template code (HTML, CSS, etc) to prepare for our migration
• Configuration and testing of a new set of servers which will host our production web sites (and will replace our existing production web servers for www.csuci.edu) 
• Development of new templates and template system in the new WCM in coordination with OmniUpdate
• Compiled a content ownership inventory of web site owners and editors to facilitate migration into the new system

As with any large, complex system implementation, we've run into a few snags along the way. We want to ensure that the new system launches as smoothly as possible; therefore the go-live date for the Phase 1 sites has been rescheduled for Tuesday, October 19. 

Thanks to all our project participants for their patience and cooperation. We are excited to have this new system available soon!